You have been asked to invoice through Extracto.
A contractor you work for wants your applications and invoices raised here. This page is what that means for you, including what it costs you, which is nothing.
It costs you nothing
Not a subscription, not a fee per invoice, not a card. The contractor pays for what their own office confirms. You are never billed for anything, and there is nothing here that can become a bill later.
| Your invoice numbers stay yours. | You keep your own sequence. If a contractor sends an application back for correcting, it does not spend the number — you fix the figures and apply again with the same one. |
| You apply, they certify, you invoice the certified figure. | Work done to date, materials on site, approved variations, less retention, less advance recovered, less what was certified before. The arithmetic is done as you type it, and the contractor’s quantity surveyor sees the same ladder you sent. |
| Retention is counted for you. | What has been held on this package, what has been released, and what is still held. Retention is not put on a tax invoice: you invoice net of it, and invoice the retention itself, with VAT, when it is released. When the job is over you can still claim it — a closed project stays open for exactly that. |
| Not registered for VAT? Nothing is missing. | You issue a plain invoice with no VAT line and no TRN, which is what the law asks of you. Registration is only compulsory once turnover passes AED 375,000 in a year. |
| In Arabic, if you would rather. | Every screen and every email, in Arabic and English. Switch whenever you like. |
You can see where it got to
| Draft | Written but not sent. Nobody at the contractor can see it. |
| Sent | With them, waiting on a decision. |
| Changes asked | Sent back with a reason. Not a rejection: it has not spent your invoice number and it counts in no total. |
| Accepted | Approved. It counts against the project. |
| Rejected | Turned down, with the reason in full. |
Whichever it is, you are told why in the words they wrote, not a status code.
What we need from you
| Your legal name, exactly as the trade licence prints it | This is what must appear on a tax invoice, and it is often not the trading name you are known by. |
| Your trade licence number, and the date it expires | New invoices pause if the licence lapses, so the date is part of the record rather than a formality. |
| Your registered address | The address on the trade licence. It is printed on every invoice you issue. |
| Your TRN, if you are registered for VAT | Fifteen digits, as printed on your VAT certificate. |
It is one form, and you fill it in once.